As one school year ends and another begins, one thing I am absolutely sure of is that I don’t want to be under a pile of paperwork at the end again. While I know this is not absolutely realistic, there are a few things that I plan on doing next time that I didn’t do this year. They are not deal breakers or things that HAVE to be done (maybe would be better to get done), but that if I can, I will try to shift to more of this in the upcoming year.
As I end this school year and get ready for the next, one thing I am absolutely sure of is that I don’t want to be under a pile of paperwork at the end again. While I know this is not absolutely realistic, there are a few things that I plan on doing next time that I didn’t do this year. They are not deal breakers or things that HAVE to be done (maybe would be better to get done), but that if I can, I will try to shift to more of this in the upcoming year.
I had some good systems set up, but, being my first year, there was a lot of learning to do and set up for those systems, so things got a little clogged up. For example, I had a spreadsheet for every grade, with a separate sheet for each person. It included their goals and services times, so I could plug in each day, materials if needed, and then my note. This took forever to set up, and will be faster now that I can copy/paste them and change the info.
4 Places I’m Making Shifts as a School SLP
Little side note – this is not about perfection or to make you feel you have to “go for type B to type A” or that you have to do this or you are not good enough. SO not that way – these are just some strategies that I am going to try and thought I would share in case you are looking for ways to try or in case you have one that I could try, too.
Consult: Ah the students who are on the caseload but not direct therapy. I for sure need a more solid plan for checking in, keeping track, and getting these efficiently done and entered. I had a few spreadsheets and plans to enter notes, and ways to check in, but I also had a few ideas that never developed. I wanted to have them on a separate spreadsheet, rather than grade level. And I also wanted to have set check in times throughout the year, with reminders in my calendar or spreadsheet if needed. I never got around to it, but I know I can easily plan for this in the upcoming year. For this, it’s not an overhaul or change, more just refining.
Notes: This year, I entered them into a spreadsheet, from a bunch of sticky notes, not exactly right away. And then form that spreadsheet into the system way, way, way later than was needed. I kept thinking I’ll do it when_” but then “when “ would show up, pass by, and another thing would pop up – evals, screens, sicknesses, etc. I ended up way more behind than ever and it took a long time to catch up. Not super awesome. Not the worst, but not how I want to do it again. My new plan: Enter in at the end of each week. Daily would be ideal, right? But I do not see that as absolutely possible. So having a solid time set aside to get these notes in is my plan. I know that sometimes things will pop up, but if I have a nearly non-negotiable time set up, then I know, notes at this time and then other things later. Realistically, this will not always happen and things will come up, but most of the time, I’m aiming for weekly. (Ask me mid September how this is going, lol).
Progress Reports: My strategy this year was urgently waiting until the last minute or few days, and feeling pretty overwhelmed. This definitely got easier as the year went on. I remember that first batch took me days and an entire weekend to get done. Later in the year, it took a few parts (large parts) of my days to get done. I have no real change or efficient way, besides starting earlier. That’s all. No huge overhaul or system, just start a few weeks earlier, if possible, instead of the week of. It might work, might not, but that’s my slight shift with this one.
Evaluations: My current style – not scheduling them in or writing them up right away, not entering them into the system until the end of year. For evals, I’m not a drop everything and do it now kind of person, unless it is an urgent request. Then I’m all for it and it is fine. Otherwise, I kind of wait and get backlogged. So trying to have an eval day or time in my schedule, or to see when one comes in where I can schedule it, rather than keep it in my head, could be worth trying. Mainly though, I plan on entering these when they happen, rather than waiting until the end or much later. It will be more efficient and not a hard thing to get done.
There is definitely more, for sure, but this is my start and my reflection on what I learned after a year of working in the schools, and the shifts I plan to make in the upcoming year. My plan next year is this – not rush at the end to do what I could have done at the beginning (because yes, I still had some filing from the summer to finish up at the end of the school year, lol), and to use the tools I set in place before to be able to use them more efficiently this year.
What is a small shift you are making going into the upcoming school year? Share in the comments or DM me @jessiandricks on IG
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With Love and Light,
Jessi
